Job Description

Description The School of Art, Art History & Design is seeking an Administrative Services Coordinator at 50% time. This is a 50% time position with full benefits. This position will assist in the completion of a wide range of administrative responsibilities, including those related to office supplies, managing visitors, key and access management, event planning and coordination, and being a "point of presence" for departmental business. This position provides administrative support to the DEO. Key Responsibilities: First point of contact for SAAHD business via phones and walk-ins. Mail - Send/receive/disseminate Campus mail, USPS, UPS, FedEx, DHL and other deliveries. Maintain SAAHD website. Manage the Visiting Artist/Scholar program, including scheduling, travel arrangements and payments. Manage key check out system. Manage room scheduling in Astra. Oversee departmental e-mail account and respond to requests for information. Manage the calendar and meeting schedule of the DEO. Coordinate/Manage SAAHD events including Outlook invitations, publicity distribution, room reservations, food ordering, etc. For a full job description or questions about this position, please send an email to [email protected]. Qualifications Education Required: Bachelor's degree or an equivalent combination of education and experience is required. Required Qualifications: 6 months - 1 year administrative office experience. Evidence of excellent oral and written communication skills. Demonstrated ability to manage multiple, concurrent objectives, projects or activities making effective judgements as to prioritizing and time allotment. Proficient in Microsoft Office applications. Desired Qualifications: Working knowledge of University of Iowa policies, procedures and regulations. Position and Application details: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission . Resume Cover Letter Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be require d to self-disclose an y conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States. To request a full job description or for additional questions, please contact: [email protected] Benefits Highlights: Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa. Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information about Why Iowa? Click here. University of Iowa Hospitals & Clinics

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