Job Description

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary.



• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.



• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.



• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.



• Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized.



• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.



• Handles highly confidential and sensitive client information with utmost discretion.



• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.



• Adhere to Compliance regulations and gain the relevant approvals.

• Experience as an Administrative Assistant supporting executives in a complex. environment, preferably in financial services, private sector or government.



• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.



• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.



• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.



• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.



• Extreme attention to detail and organizational skills, with ability to prioritize tasks.



• Quick learner and self-starter with excellent anticipation skills.



• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.



• Highest degree of integrity, professionalism, and diplomacy is required.



• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.



• Familiar with expense platforms such as SAP Concur.



• Supportive team player with a positive attitude.



• 3-5 years of experience.

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