AWM - CSG Public Assistants - Administrative Assistant Job at Spectraforce Technologies, Dallas, TX

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  • Spectraforce Technologies
  • Dallas, TX

Job Description

Job Title: AWM - CSG Public Assistants - Administrative Assistant

Duration: 6 months

Location: Dallas, TX, 75201

Job Summary & Responsibilities:



  • Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary.


  • Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.


  • Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.


  • Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.


  • Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized.


  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.


  • Handles highly confidential and sensitive client information with utmost discretion.


  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.


  • Adhere to Compliance regulations and gain the relevant approvals.

Required Skills:



  • Experience as an Administrative Assistant supporting executives in a complex. environment, preferably in financial services, private sector or government.


  • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.


  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.


  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.


  • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.


  • Extreme attention to detail and organizational skills, with ability to prioritize tasks.


  • Quick learner and self-starter with excellent anticipation skills.


  • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.


  • Highest degree of integrity, professionalism, and diplomacy is required.


  • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.


  • Familiar with expense platforms such as SAP Concur.


  • Supportive team player with a positive attitude.


  • 3-5 years of experience.

Spectraforce Technologies

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